AplaSoft brings together three services on a single platform that work as one flow, so you can apply Colombian AML/CTF/PF prevention regulations —SAGRILAFT, SARLAFT and PTEE— without scattered files or double data entry.
- Restrictive list screening
- Counterparty management (institutional matrix)
- Customer, supplier and employee risk matrices
Restrictive list screening for AML/CTF prevention
Check restrictive lists in 1 minute, with evidence straight from the source.
Manually checking one person against each list takes 20 to 30 minutes and leaves you with loose screenshots. With AplaSoft, the search is centralized and produces a time-stamped due diligence report, ready to demonstrate compliance to the supervisory authority.
What's included
- Individual search: by name, surname or ID number, for individuals and legal entities.
- Bulk search: upload complete customer, supplier or employee databases and screen them in a single process.
- Your own lists: register people or companies your organization does not want to do business with.
- Report with evidence: every search stores the record obtained directly from the source, with date and time.
- Search history: full traceability for internal and external audits and inspections.
- Plans with no expiry date: download your search reports at any time.
Connected national and international sources
| Source | What is checked |
|---|---|
| US OFAC (Clinton List) | Individuals and legal entities sanctioned by the Office of Foreign Assets Control. |
| UN Security Council | Resolutions and sanctions in force issued by the United Nations. |
| INTERPOL Red Notices | Internationally wanted persons; includes shell and offshore companies. |
| DEA | Persons and organizations linked to drug trafficking offenses. |
| FBI | Persons wanted by or of interest to the Federal Bureau of Investigation. |
| Most Wanted – European Union | Persons sought by European authorities. |
| Comptroller General of Colombia | Fiscal records, including liability for mismanagement of public funds. |
| Colombian Judiciary (Rama Judicial) | Active or past court proceedings involving individuals or legal entities. |
| DIAN – Single Tax Registry (RUT) | Tax status of individuals and legal entities. |
| RUES – Single Business and Social Registry | Existence and registry data of companies. |
| SuperSociedades (SIS) | Information on supervised companies. |
| Superfinanciera – Administrative sanctions | Sanctions against persons and entities in the financial sector for regulatory breaches. |
| Colombia Open Data | Public information from government entities for verification and cross-checking. |
Try a real search in the free demo →
Counterparty management (institutional matrix)
Onboard, know and monitor every counterparty from one place.
Colombian regulations require companies to know their counterparties: every individual or legal entity with which the company has commercial, business, contractual or legal ties. With AplaSoft, knowing your counterparty starts with the onboarding form and ends in an institutional matrix that reflects the AML/CTF/PF risk of the whole organization.
What's included
- Onboarding forms by link: generate a link and send it to customers, suppliers, employees or shareholders; the information they fill in goes straight into the system, with no retyping.
- Risk profiles: using the form data, AplaSoft builds the risk profile and segmentation of each counterparty.
- Risk level per counterparty: track the risk level assigned to each customer, supplier, employee or shareholder and how it changes over time.
- Risk factor control: monitor counterparty, product, distribution channel and jurisdiction factors.
- Suspicious transaction control: keep a record of the unusual transactions analyzed and of the Suspicious Transaction Reports (ROS) sent to the UIAF.
- Up-to-date documentation: keep each counterparty's supporting documents current (RUT, certificate of incorporation and legal representation, financial statements, among others) and track their periodic renewal.
- 100% configurable matrices: adjust the factors and variables of each risk matrix to your company's reality and policies.
- Your own red flags and scales: define typologies, red flags and likelihood and impact scales.
- Inherent and residual risk: dynamic heat maps showing the before and after of your controls.
- Control assessment and delegation by area: measure the effectiveness of each control, back it up with documents and assign owners with follow-up on action plans.
Beyond AML/CTF/PF, the same matrix lets you manage other company risks
| Risk type | Scope |
|---|---|
| PTEE | Business Transparency and Ethics Program. |
| Anti-corruption and bribery | Law 2195 of 2022: third parties and conflicts of interest. |
| SG-SST | Occupational hazards and psychosocial risks. |
| Information security | Access and data leakage. |
| Personal data protection | Law 1581: processing and exposure. |
| Operational risk | People, processes and technology. |
| Business continuity | Plans for disruptions. |
| Suppliers and third parties | Due diligence across the value chain. |
See your institutional matrix in action in a free demo →
Customer, supplier and employee risk matrices
A risk matrix for each type of counterparty, fed by your own searches.
Each type of counterparty exposes the company to different risks. AplaSoft builds a specific matrix for customers, another for suppliers and another for employees, and the result of every restrictive list search is reflected in them with no double data entry.
| Matrix | What it assesses | When it is updated |
|---|---|---|
| Customer | Economic activity, source of funds, products, channels, jurisdiction and PEP status. | At customer onboarding and at every update or periodic check. |
| Supplier | List history, tax and registry status, sector, location and level of dependency. | When selecting the supplier, before each contract and in periodic reviews. |
| Employee | List history, position, level of access to resources and exposure to red flags. | During recruitment, on change of position and in periodic reviews. |
Benefits
- Risk level per counterparty, visible in inherent and residual risk heat maps.
- Enhanced due diligence only where the risk calls for it, without overloading low-risk processes.
- Centralized documentary evidence per counterparty, with no scattered folders, emails or files.
- Continuous monitoring of risks, controls and action plans.
Request a demo and see the matrix for your customers, suppliers and employees →
How the three services connect
In a manual process, searches, counterparties and the matrix live in separate files. In AplaSoft they form a single flow:
- Search: the counterparty is screened against national and international restrictive lists.
- Evidence: the search produces a time-stamped report.
- Counterparty: the result is stored in the customer, supplier or employee record.
- Matrix: the finding is reflected in the matrix for that type of counterparty and in the institutional matrix.
- Controls: owners are assigned, effectiveness is measured and monitoring is continuous.
Designed for any sector in Colombia
AplaSoft serves companies of any size or economic sector, including:
- New and used vehicle dealers
- Real estate and construction
- Banks, financial cooperatives and trust companies
- Jewelry, precious metals and stones trade
- Currency exchange and remittance companies
- Art and antiques trade
- Mixed-economy companies
- Private security and surveillance (Supervigilancia)
- Solidarity economy and cooperatives (Supersolidaria)
- Gaming and gambling operators
- Agriculture and agribusiness
- Consortia and temporary joint ventures in public procurement
- Cash-in-transit
- Virtual assets and fintech
- Notaries (Supernotariado)
- Factoring
- Legal and accounting services
- Free trade zones
- Insurance
- Social and sports clubs
Manual process vs. AplaSoft
| Feature | Manual process | AplaSoft |
|---|---|---|
| Search time | 20 to 30 minutes | 1 minute |
| List search | Manual browsing | Centralized search |
| Evidence | Manual screenshots | Report with evidence |
| Risk matrix | Static and complex (Excel) | Dynamic and integrated |
| Search history | Hard to trace | Full traceability |
| Risk of omission | High | Minimal |
AplaSoft doesn't just help you identify risks: it helps you manage them, control them and demonstrate compliance to auditors, supervisors and regulators.
Colombia contact (WhatsApp): +57 316 691 0690 · +57 316 740 1623
More information: aplasoft.lideresapla.com
Frequently asked questions
Does AplaSoft work for SAGRILAFT, SARLAFT and PTEE?
What is a restrictive list?
Do I need to install anything?
Are the reports valid as support before the supervisory authority?
Tell us what your company needs
Fill in the form and a specialist will get back to you shortly with the scope for your sector. Free of charge and with no commitment.